Prompt · Free · 3 min
Meeting Notes to Action Plan
Turn rough notes into decisions, owners, next steps, and unresolved questions.
Works with ChatGPT · Claude · Gemini
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Why it helps
Turn rough notes into decisions, owners, next steps, and unresolved questions.
What you get
- Supporting usage or host metadata (md)
- Main resource (txt)
How to use it
Open PROMPT.txt, fill the bracketed fields, then paste it into your assistant with the relevant inputs.
Have ready
- notes or transcript
- known participants
- deadline conventions
Provider badges mean the written procedure is usable as chat guidance. Native installation and tool availability must be checked in the actual host.
Your small win
Meeting notes → next steps
Your rough notes turned into decisions, owners, due dates, and open questions — each traced to what was actually said.
Have ready
- Your meeting notes or transcript (remove anything private you don't want to share)
- Who was there and their roles, if helpful
Choose your AI tool
- 1Download the free ZIP and unzip it. Open PROMPT.txt in a text editor.
- 2Open a new chat in ChatGPT.
- 3Paste the contents of PROMPT.txt into the chat (fill in the bracketed parts), then add your own details — like the first request below — and send. If your ChatGPT plan and app show a file attachment option, you can attach the single instruction file instead of pasting it. Don't upload the ZIP itself.
Your first request
Send this after the instructions, with your own details filled in.
Turn these meeting notes into decisions and an action table. Participants: [names and roles]. Notes: [paste your notes].
Illustrative example — your result will vary
Example request
Maya will send the draft Friday. We agreed to use the blue design. Someone needs to confirm the budget.
Example result
Decisions
- Use the blue design. Source: "We agreed to use the blue design."
Actions
- Deliverable
- Send the draft
- Owner
- Maya
- Due
- Friday
- Status
- Stated
- Source
- "Maya will send the draft Friday."
- Deliverable
- Confirm the budget
- Owner
- Unassigned
- Due
- Not agreed
- Status
- Open
- Source
- "Someone needs to confirm the budget."
| Deliverable | Owner | Due | Status | Source |
|---|---|---|---|---|
| Send the draft | Maya | Friday | Stated | "Maya will send the draft Friday." |
| Confirm the budget | Unassigned | Not agreed | Open | "Someone needs to confirm the budget." |
Open questions
- Who will confirm the budget, and by when?
Follow-up draft: "Thanks all — can someone take the budget confirmation and suggest a date?"
A useful result has
- ☐ Decisions are separate from discussion
- ☐ Every action shows owner, due date, and the source passage
- ☐ Missing owners or dates say 'unassigned' or 'not agreed' — nothing invented
- ☐ A short follow-up asks only for what's still needed
Something missing? Send this
Please check every action against my notes. Mark any owner or due date I didn't actually state as 'unassigned' or 'not agreed', and show the source passage for each.
Got something you like? Copy it into your notes or documents so it's there next time.
Next small win: Research you can check →